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Council Minutes

Minutes - AGM May 2018

MINUTES OF THE ANNUAL MEETING OF THE BORTH COMMUNITY COUNCIL HELD AT THE MEMORIAL
HALL ON MONDAY 14 MAY 2018 AT 18.30 HRS
 
Present: Chairperson: J Hulse (chaired the meeting until the election of the new chairperson)
C Bainbridge
R Dalton
M Griffiths
J James
G B Jones
S Jones
M Willcox
In Attendance: Clerk: M C Walker
5 Members of the Public
 
APOLOGIES
1. Cllrs G Ashley, N Salmon, W J Williams and County Cllr R P Quant. Cllr Salmon sent an apology for her absence at
the meeting and has made the decision to step down as a Councillor. Cllr Hulse informed the meeting that she would also
be resigning at the end of the monthly meeting when she would officially hand over her resignation letter.
 
ELECTION OF A CHAIRPERSON
 
2. Cllr Carol Bainbridge was elected as Chairperson for 2018/19. All members present voted in favour.
 
DECLARATION OF ACCEPTANCE OF OFFICE
 
3. Cllr Bainbridge made her declaration of acceptance of office and took the chair.
 
ELECTION OF VICE CHAIRPERSON
 
4. Cllr Rona Dalton was elected as Vice Chairperson for 2018/19. All members present voted in favour.
 
MINUTES OF THE LAST ANNUAL MEETING AND MATTERS ARISING
 
5. Copies of the Minutes of the Annual Meeting held on 8 May 2017 were available. The minutes had been confirmed
as being a true record at the 5th June 2017 meeting, minute 33.
 
CHAIRPERSON’S REPORT FOR 2017/18
 
6. Borth Community Council delivers services, works in partnership and represents the interests of the community
including responding to residents’ concerns. We aim to make a positive difference, which may relate to improvements in
the locality or lending support to local people and projects.
This summary of the Annual Report shares with you some of the activities, projects and events that Y Borth Community
Council has been involved with over the last year May 2017- 2018. The full Annual report is available from
http://www.borthcommunity.info
This last year we have made several significant financial contributions that will benefit many clubs, societies, meetings
and parties, we have contributed £6,000 to the Community Hall and have helped with heater repair costs, we’ve bought
new CCTV cameras for the Community Hall and playground and a ride on mower to maintain the sports fields. We’ve
maintained grass cutting of land we own and have paid to keep the public toilets next to the RNLI open from November
to March.
We continue to update the Community Emergency Plan and really appreciate all the help from Community Wardens. We
came first in Wales for the Best Community Engagement Initiative in 2017 for the Community Emergency Plan in the
One Voice Wales Innovative Practice Annual Award and were commended in 2018 for our full Annual report. A locked
showcase in the Community Hall will hold the glass trophy and framed certificate.
We have carried out playground repairs and successfully obtained a grant from the Postcode Lottery, this has bought new
music themed playground equipment. We have been helping to manage some footpaths around Borth with volunteers.
We’ve put up new larger clearer signs and two new large banners to explain about the seasonal dog ban on Borth beach.
We have raised awareness of the problem of dog mess, added a new bin to Church Lane which Councillors empty and
are taking part in a study on toxicology of dog mess. We consider all planning applications we receive; the community
has recently been fully engaged with a contentious application for a proposed metal cast oak tree on the inter-tidal zone
on Borth beach. We have conducted several speeding capture sessions with the Police, problems do continue on Borth
High Street, Clarach Road, Ynyslas and Glanwern. Overnight campervans on Borth High Street, the 
seafront and Ynyslas Turn has caused issues in the villages and we welcome the proposed Byelaw for these areas. 
We are trying to ensure we keep our litter bins and bottle bank, discouraging abuse of these 
valuable facilities. We are trying to encourage action against Japanese Knotweed in the village and 
are lucky to have some voluntary hours from 2 residents to tackle some public places.
Councillors are members of the World War I Commemoration Committee. Borth was pleased to welcome HM 
Lord- Lieutenant of Dyfed and Lord-Lieutenant Cadet for 2017 to the Armed Forces March and Concert. 
Councillors attend the Remembrance Sunday service and lay a wreath from the Community Council.
The Community Council has supported several art projects including Borth Arts, we support a 
voluntary flowerbed scheme and purchase the Christmas tree and lights by the RNLI each year. We 
have financially supported 2nd Borth Scouts group to attend the next World Scout Jamboree in 2019 
and have donated to several very good causes upon request.
Working with other organisations we have liaised with the appropriate authorities regarding the 
leats (and now understand more about our protected water vole population) in Borth and Glanwern to 
reduce flooding risk, the upgrading of the sewerage rising main in Borth and the two new pumping 
stations in Ynyslas. We are a member of the Community Health Council (CHC) and attend the Police 
and Communities Together (PACT) meetings raising issues of local concern. We have agreed to take 
the Biosphere seat for Ceredigion representing 7 Community Councils. We have registered as a Local 
Council Tree Charter Branch.
This is a good opportunity to say thank you very much to Margaret Walker - the Clerk who does a 
wonderful job, all the Councillors for their commitment and teamwork and collectively making being 
part of the Community Council enjoyable. Ray Quants’ valuable support and experience as County 
Councillor and Graham Taylor for looking after the Borth Community website and sharing so much 
information on our behalf.  Also to the Community Wardens of Borth and Ynyslas who also play such 
an important role in the villages.

Thank you to all, residents and visitors, for looking out for your neighbour, buying something 
locally or sharing your views or concerns with the Community Council.

INVITED QUESTIONS FROM MEMBERS OF THE PUBLIC

7. Mr James Davies asked for action in respect of profiling the beach and a need to redistribute 
the shingle. He is concerned that the build up of beach stone behind Tyrol and Richmond will cause 
the property sea defences to give way with the force of the shingle during high winds and high 
tides and this could ultimately cause structural damage to the properties which would result in 
heavy compensation claims to CCC. Cllr Dalton reminded Councillors that she has written to CCC 
expressing her concerns and in particular the fact that there is not enough shingle opposite 
Pebbles etc. She was asked to send another letter to CCC.

Mr James Davies is concerned that a section of common land has been fenced off on land towards the 
Animalarium and as far as he is aware an application for a licence has not been applied for which 
is contrary to regulations as the public has a right to access all common land. Ynys Fergi has 
grazing rights on the land. The Clerk was asked to contact Cllr Ray Quant.

Mr James Davies is concerned that an analysis of leachate sample from the landfill site has not 
been carried out for many years and feels that this should be done as a precautionary measure. The 
Clerk was asked to write to Ceredigion County Council.

Mr Graham Taylor congratulated Council on another good year.

Ms Lin Stevens asked whether it would be possible to construct some sort of walkway/ramped access 
onto the beach for those with limited mobility. Due to the profile of the beach and the extent of 
the shingle it is impossible for the disabled to walk onto the beach. The only walkway at present 
is by the lifeboat station and down opposite the Golf Club. The Clerk was asked to write to CCC.

CHECK INVENTORY OF COUNCI L’S DEEDS 

8. The Clerk stated the original Deeds are held by the Council’s solicitor and that she holds 
duplicate copies, which were available for Cllrs to check.

MEETING CLOSED

9. There being no further business the Chairperson closed the meeting at 19.07hrs.

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