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Cofnodion Cyngor/Council Minutes

Minutes - December 2019

MINUTES OF BORTH COMMUNITY COUNCIL MEETING HELD IN THE COMMUNITY
HALL ON MONDAY 2 DECEMBER 2019 AT 19.00 HRS
 
Present:            Chairperson:  R Dalton                                             
                                             R Davies                                                                      
                                             J James                                    
                                             D Pryce Jones                                                                                                  
                                             A J Morris
                                             D Tweedy                                                                                                                    
In Attendance:  County Cllr:   R P Quant
                         Clerk:            M Walker                     
                                                5 Members of the Public. 
 
APOLOGIES
 
227.  Cllrs C Bainbridge, M Griffiths, H Hughes and Cllr G B Jones.
 
PUBLIC PARTICIPATION
 
228.   Mr Chris Denny informed members that there was less of a steep incline to the shingle bank opposite his house following recent high tides.
 
Mr Graham Taylor suggested creating a logo for BCC.  It was agreed to put this on the January agenda.
 
DECLARATION OF INTERESTS
 
229. To remind Cllrs concerning of any matters of interest that may arise during the meeting. 
 
MINUTES OF THE MONTHLY MEETING
 
230. It was resolved to confirm the minutes of the monthly meeting held on 4 October 2019 as being a true record subject to the deletion of “as they were not in receipt of a water vole licence” in minute 204. Proposed by Cllr Davies and seconded by Cllr Pryce Jones.  All members voted in favour.
 
MATTERS ARISING
 
231.  Cllr Dalton gave a brief update on a recent meeting with Rhodri Llwyd of CCC when several members of Council together with members of the public walked Borth beach to raise awareness of the profile of the beach and how inaccessible it is in places due to the steepness of the shingle.  The lack of sea defence opposite the Premier is also a concern.
 
CORRESPONDENCE
 
232.  One Voice Wales.  Older People’s Commissioner Newsletter.
Reporting on section 6 – The Biodiversity and Resilience of Ecosystems Duty.
Bus pass renewal programme.
Details of a Wales Government consultation on a “More Equal Wales.
Latest news bulletin.
Details of “The Welsh Index of Multiple Deprivation 2019”.
 
233.  Welsh Government.  Natural Resources Bulletin – November issue.
Details of all latest consultations.
A written statement which can be accessed online on the Local Government and Elections (Wales) Bill which was submitted to the National Assembly for Wales.
The maximum expenditure that can be incurred for certain charitable and other purposes under Section 137 for financial year 2020/21 is £8.32 per elector
 
234.  Ceredigion County Council.  Waste collection service update.
 
235.  Local Issues.  A letter from a resident raising three points of concern - missing road signs, site of the existing bottle bank and flooding by the Golf Course.  CCC are currently dealing with these issues.
236.  Elliott Ryder Conservation.  A letter outlining the work they do on sculpture, church monuments, architectural works of art including war memorials and mosaics.
 
237.  Ceredigion County Council.  Details of a temporary road closure on the B4353.
 
238.  Clerks & Councils Direct.  November issue of the magazine.
 
239.  Borth Surgery.  Boundary change application.
 
240.  Other Correspondence.  Glasdon brochure.
 
241.  Ysgol Graig yr Wylfa.  A request for financial support towards funding the school’s breakfast club and suitable staffing.  Members asked the Clerk to write to the headmaster for further details.
 
242.  Borth Monument.  Following the recent testing of the lightning conductor repair works are necessary to bring it into a serviceable condition though further works will be required in order for the system to comply with BS standards.  Cllr Quant to follow up.
 
ACCOUNTS
 
243. Balance of Accounts at 13 November 2019
        Nationwide                                                                             29,879.20
        Community Acct                                                                    12,805.64
        Business No Notice Acct                                                        14,123.98
        Deposit Account                                                                      3,583.54
 
244. Income 
        CCC – precept 3rd payment                                                      6,590.00            
           
245. Expenditure – Members resolved to pay the following:
        TME Electrical-lightning protection testing at Borth Monument      210.00
        M Walker Salary £508.00, off exp £7.99                                      515.99
        Royal British Legion – Remembrance Day wreath                          54.00
        Heledd Davies – November minutes translation                             70.65            
 
PLANNING
 
246.  Application for Full Planning Permission
None.
 
BOAT PARK LEASE
 
247.  An e-mail from Emma was distributed to members prior to the meeting for consideration.  Cllr Morris declared an interest but remained in the room and took no part in the voting. The Council has only received 5 requests to register boats and in view of the poor response from boat owners it was agreed to send a letter to Emma asking whether she would be willing to take on the lease of the boat park as it stands and the responsibility of boat ownership would lay with her.  The Council will confirm in writing also to Emma that BCC has no legal agreement with any of the boat owners and no payment for storing the boats has ever been made.  Member agreed also to the terms of the insurance and the Cesser of Business clause.  This was proposed by Cllr James and seconded by Cllr Pryce Jones.  All members voted in favour.
 
FOOTPATHS
 
248.  Cllr Hughes has met with Rob Davies to discuss options for the section of footpath opposite the arcade. 
 
SPEEDING
 
249.  The next PACT meeting is scheduled for Thursday 5th December.  Cllr Quant informed members that resurfacing works would commence at Glanwern on the 11th December.  He is hoping that CCC will incorporate red road markings whilst carrying out the works.
 
 
COMMON LAND
 
250.  A study of the leat in Glanwern has been carried out by CCC. No further update from NRW.
 
EMERGENCY PLAN
 
251.  The shortened version of the emergency plan prepared by Jill Hulse was distributed to members. 
 
CHAIRMANS BUSINESS
 
252.  A response has not yet been received to the letter sent to CCC in respect to flooding by the Golf Course. 
 
COUNCILLORS RESPONSIBILITIES
 
253.  Cllr James informed members of another car accident on Clarach Road where the car was abandoned.  Repair works to the potholes has yet to be carried out despite several requests.
Cllr Morris gave a brief update on a recent biodiversity meeting which he attended.
Cllr Pryce Jones gave an update on fund raising to date for the National Eisteddfod.
 
COUNTY COUNCILLORS REPORT
 
254.  Cllr Quant gave a brief update on the walk on the beach with council members and Rhodri Llwyd.  He also confirmed that CCC would be cleaning out the drains on a section of the high street.
 
NEXT MEETING AND MATTERS FOR AGENDA
 
 
255.  There being no further business the Chairman closed the public meeting at 8.58pm.  Agenda items for the next meeting to be held on Monday 6 January 2020 to include Budget and Precept, Boat Park Lease, Footpaths, Emergency Plan, Borth Community Council logo and Council Dinner.  Any other items are to be notified to the Clerk.                               
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