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Council Minutes

Minutes - AGM May 2009

CYNGOR CYMUNED Y BORTH COMMUNITY COUNCIL
 
MINUTES OF THE ANNUAL MEETING OF THE BORTH COMMUNITY COUNCIL
HELD AT THE MEMORIAL HALL ON MONDAY 11 MAY 2009 AT 1830 HRS
 
Present: Chairperson: G B Jones 
    M Griffiths
    F Hitchings
    J Jones
    J Lawrence
    A J Morris
    J Owen
    M Teasdale
    W J Williams
    R Wyatt
In Attendance:  County Cllr: R P Quant
         Clerk: M C Walker
    13 Members of the Public
 
 
 
 
 
 
 
 
 
 
 
APOLOGIES
 
1.  None.
 
ELECTION OF A CHAIRPERSON
 
2.  Cllr Margaret Griffiths was elected as Chairperson for 2009/10.         .
 
DECLARATION OF ACCEPTANCE OF OFFICE
 
3.  Cllr Griffiths made her declaration of acceptance of office and took the Chair.
 
ELECTION OF VICE CHAIRPERSON
 
4.  Cllr  Jackie Lawrence was re-elected as Vice Chairperson for 2009/10.
 
CO-OPTION OF MEMBER ONTO COUNCIL
 
5.  The Chairperson invited Mrs Carol Bainbridge to join the Council. The motion was proposed and seconded.  Mrs Bainbridge swore her Declaration of Acceptance of Office and was welcomed as a member of the Council.
 
 MINUTES OF THE LAST ANNUAL MEETING AND MATTERS ARISING
 
6.  Copies of the Minutes of the Annual Meeting held on 12 May 2008 were available.  Cllr Hitchings asked why the minutes of the AGM were approved at the June monthly meetings each year when it should be done at the following year's AGM. The Clerk said she had followed the format of previous years. It was agreed that in future the AGM minutes would be approved at the AGM the following year.
 
CHAIRPERSON’S REPORT FOR 2008/09
 
7.  Cllr Jones gave the following report verbally to the meeting and passed a copy to the Clerk for inclusion in the Minutes.
 
Whilst it’s fair to say that this year has seen a great deal of discontent within Borth Community Council meetings, it has to be said that there have been several successful activities and initiatives held within the community. On that note, I wish the next Chair a less contentious tenure and a year full of success for the community of Borth and Ynyslas. 
 
We’ve seen many changes to the makeup of the Community Council this year which includes five new Councillors.  Thanks are due to all of those community councillors who did not seek re-election – Derek Hand, Grace Bailey and Diane Richards.  Diane's long and unbroken contribution for the past 20 years deserves special mention and we shall miss her reliable and consistent presence. In addition, our thanks should go to Anna Cole who had to resign from the council earlier this year due to work and family commitments. Moreover, I wish our latest member Cllr. Carol Bainbridge (Anna’s replacement representing Ynyslas) all the best on joining Borth Community Council. 
 
Sadly last year Peter Glover, who was one of Borth’s characters passed on.  Peter was a former Chairman of the Community Council and served the community with distinction.  Perhaps he is better remembered for his enthusiasm in making mosaics, of which many can be seen within the community.
 
The proposed replacement sea defence scheme continues to progress in a positive manner and we are grateful to our County Councillor, Ray Quant MBE for keeping us informed about the latest developments.  In terms of the sea defence, we have progressed further with the Welsh Assembly Government and Ceredigion County Council who have been successful in biding for European Convergence Funding towards implementing the scheme. 
 
Furthermore, Ceredigion County Council also resolved to amend its policy to restrict dogs from the beach during the summer months by adding that stretch of beach from the slipway to the Cliff.  This means that the full extent of the restriction now runs from the cliff northwards as far as the YHA.
 
The new street lights for lower Borth have turned out to be immensely popular.  This lighting is more energy efficient and produces much less light pollution.
 
In, addition, the Safe Routes to School project has been completed which included the mini roundabout and crossing points opposite the Nisa store. The same area has also seen the completion of the new combined HM Coastguard and RNLI complex. It’s fair to say that these two schemes have greatly improved the image of the village, especially as you enter Borth at the southern end.
 
On behalf of Borth Community Council I would also like to express our thanks for all the hard work that the Carnival Committee put in every year, making Borth Carnival one of the best in the region. Last August saw another excellent Carnival with many colourful floats and participants all enjoying themselves and raising hundreds of pounds for local organisations….well done everyone!
 
A personal highlight for me this year was the ‘Grand Slam’ evening held at the Hall in Borth. This was a fantastic night with over 300 people attending from all over the county and further a field, in order to raise funding for the Urdd Eisteddfod in Ceredigion 2010. On behalf of the Council I wish to congratulate Elin and John Hefin for their hard work in organising a hugely successful evening that showed off the fantastic community that Borth is to a lot of people who have little contact with the village. I believe that over £2,500 was raised that night………diolch o’r galon.
 
I’d like to also mention an enjoyable evening that I was invited to attended recently at Borth Golf Club with the former pupils of Uppingham School. Many of you will know that in the 19th Century Uppingham School decanted to Borth to avoid an outbreak of Typhoid at their school in the East Midlands. The school remembers the community of Borth and their generosity in those difficult times every year at a special Sunday service at the school and is keen to develop this association with Borth. Moreover, I hope that Borth Community Council can assist in perpetuating this association in the future with joint community events.   In terms of improving tourism in Borth, this year we instigated the creation of information boards to be sited along the village. My thanks goes to Cllr. Rita Wyatt who had the initial idea and, to all who worked on these colourful and informative boards that highlight all the important points in the village and surrounding area.    
 
In addition, I am proud to say that Borth beach was once again granted Blue Flag status in 2008.
 
Finally I’d like thank our Clerk, Margaret for all her hard work in supporting the council during the year, all the Councillors for taking on their designated responsibilities with due diligence and commitment and members of the public who attended our meetings on regular basis.
 
 INVITED QUESTIONS FROM MEMBERS OF THE PUBLIC
 
8.   The main issues raised by members of the public were:
 
Anne Ferris.  Ms Ferris is involved with Borth Community Gardens and will be writing to the Council asking for further funding.  In addition it is apparent that they require planning permission and must therefore apply for retrospective planning. Cllr Morris spoke on behalf of the Council when he said that the venture would receive the Council's full support when the plans came before the committee.
 
Betty Horton is concerned that the large sign on wheels opposite the entrance to Brynowen Holiday Park has not been removed. The Clerk was asked to write to the owners of the caravan site requesting that they re-site the sign which has been placed on Borth Community Council land. Mr James Davies pointed out that Borth Community Council would be liable for any injury resulting from the trespass. The Clerk was also asked to write to Mr Hywel Owen explaining that whilst he has grazing rights on that particular piece of land it is wholly owned by the Council.
 
CHECK INVENTORY OF COUNCIL’S DEEDS
 
9.  The Clerk stated the original Deeds are held by the Council’s solicitor and that she holds duplicate copies, which were available for Cllrs to check.
 
MEETING CLOSED
 
10.   There being no further business the Chairperson closed the meeting at 19.10hrs.
 
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