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Council Minutes

Minutes - May AGM 2013

MINUTES OF THE ANNUAL MEETING OF THE BORTH COMMUNITY COUNCIL HELD AT THE MEMORIAL HALL ON MONDAY 13 MAY 2013 AT 18.30 HRS
 
Present:   Chairperson:         M Griffiths (chaired the meeting until the election of the new Chairperson)
G Ashley
                C Bainbridge
R Dalton
J Hulse                
G B Jones  
J M Lawrence
L Moore
M J Willcox
In Attendance: County Cllr: R P Quant
Clerk:              M C Walker
4 Members of the Public
 
APOLOGIES
 
1.  Cllr J James and Cllr W J Williams.
 
ELECTION OF A CHAIRPERSON
 
2.  Cllr Carol Bainbridge was elected as Chairperson for 2013/14.  All members present voted in favour.
 
DECLARATION OF ACCEPTANCE OF OFFICE
 
3.  Cllr Bainbridge made her declaration of acceptance of office and took the Chair.
 
ELECTION OF VICE CHAIRPERSON
 
4.  Cllr Lorraine Moore was voted as Vice Chairperson for 2013/14.  All members present voted in favour.
 
MINUTES OF THE LAST ANNUAL MEETING AND MATTERS ARISING
 
5.  Copies of the Minutes of the Annual Meeting held on 14 May 2012 were available.  The minutes had been confirmed as being a true record at the 11th June 2012 meeting, Minute 34. 
 
CHAIRPERSON’S REPORT FOR 2012/13
 
6.  The outgoing chairman, Cllr Margaret Griffiths, thanked everyone for their support during the past year especially County Cllr Ray Quant and the Clerk for all the assistance given to her and listed the following:
 
The successful distribution of Queens Jubilee Mugs to all children under the age of 11 living in Borth.
 
Borth has seen the completion of Phase 1 of the coastal defence scheme and work has now commenced on replacing the slipway and further coastal protection works to the sea wall/upper breastwork at the northern end of Borth.
 
The Community Hall, children’s play area, football pitches and two or three homes were flooded on June 9th. Dyfi Flood Risk Management Group has been set up and its aim is to adapt, improve and generally prepare the area for dealing with flooding in the short and medium term.
 
The new proposed Traffic Regulation Orders for Borth, which will see the removal of the 1hr parking restriction, has been approved by Cabinet.
 
Financial assistance given to Borth Light Fire Unit to help clear some of their outstanding debt.
 
Borth Community Council continues to support the Community Hall with revenue funding.
 
Dog fouling remains an ongoing problem. 
 
A successful Council dinner was held at Brynrodyn in February with an invitation to guests who continue to support the village.
 
Cllr Griffiths thanked everyone again and concluded by presenting the Clerk with a bouquet of flowers for all her hard work.
 
INVITED QUESTIONS FROM MEMBERS OF THE PUBLIC
 
7.   Vicky Jones – She asked the question “What is the situation regarding the parking?”  County Cllr Ray Quant gave a detailed response and informed Ms Jones that in the long term all 1 hour parking signs will be removed with some changes to some parts eg. disabled parking outside the medical centre. If there are any objections following the consultation period then the proposal may be reconsidered. If there are no objections a legal order will be published. Traffic Wardens will continue to police Borth once the new proposals are in place to monitor illegal parking. 
Cllr Mike Willcox referred to the closure of the car park behind the medical centre on the 20th May 2013 due to the church wanting to establish their rights over the area. Cllr Bainbridge has received a complaint that due to parked cars outside the Youth Hostel, bus drivers are having difficulty seeing people waiting at the bus stop. However, there is no restrictive parking in that area.
 
CHECK INVENTORY OF COUNCIL’S DEEDS
 
8.  The Clerk stated the original Deeds are held by the Council’s solicitor and that she holds duplicate copies, which were available for Cllrs to check.
 
MEETING CLOSED
 
9.  There being no further business the Chairperson closed the meeting at 19.00hrs.
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