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Council Minutes

Minutes - Flood Plan - Feb 2014

MINUTES OF THE PUBLIC MEETING ON BORTH AND YNYSLAS FLOOD PLAN 
HELD BY BORTH COMMUNITY COUNCIL IN THE COMMUNITY HALL 
ON MONDAY 17 FEBRUARY 2014 AT 19.00 HRS
 
 Present: Chairperson:     C Bainbridge
R Dalton
M Griffiths
J Hulse      
G B Jones
M J Willcox
David Lewis – Civil Contingencies Officer for CCC
Andy Irving – Flood Manager South & West Wales - NRW            
County Cllr: R P Quant            
Clerk:           M Walker                                    
50 Members of the Public.  
 
CHAIRPERSON WELCOME
 
1.  The Chairman welcomed everyone to the meeting and clarified that this was a meeting to present the flood plan and not a coastal defence meeting and that any questions outside of the plan can be sent to Borth Community Council.
 
APOLOGIES
 
2.  No apologies.
 
PRESENTATION ON THE COMMUNITY FLOOD PLAN BY CLLRS HULSE AND WILLCOX
 
3.  Cllr Hulse explained the reasoning behind the Flood Plan and that it was a working document which can be updated at any time. The document is in two parts – Actions to be taken before the flood and Actions to be taken in a flood.
 
PRESENTATION ON CEREDIGION FLOOD RESPONSE BY DAVID LEWIS OF CEREDIGION COUNTY COUNCIL
 
4.  Andy Irving of National Resources Wales introduced himself as the flood manager for South and West Wales.  He is responsible for incident response which includes the three flood warnings, Flood Alert, Flood Warning and Severe Flood Warning.  David Lewis introduced himself as the civil contingencies officer for Ceredigion County Council and explained his role in the event of a flood warning.
 
The Chairman thanked Cllr Hulse, Andy Irving and David Lewis for their presentations.
 
QUESTIONS AND ANSWERS SESSION
 
Q.   Cllr Bryn Jones – In the event of a massive storm how do you prioritise which area needs assistance first?
 
A.  Mr David Lewis   - All major emergency groups make a joint decision by gaining as much information as possible following the warning.      
     
      Cllr Bryn Jones said that the community were very keen to help themselves.
 
Q.  Mr James Davies – He had one serious concern about everything and that was that the whole communication network went down on Wednesday 12th February and that the Flood Plan was totally dependant on communication. It could       lead to a total failure of the system.
 
A.  Mr David Lewis – In this instance we would look at voluntary organisations to assist. 
     
       Andy Irving said that there is a sim card available which transfers from one network to another so that communication is not lost if one network is down.
      
     Mr Simon Hulse said that the RNLI and coastguard had means of communication in such an event.
 
     Mr David Lewis said that Ceredigion County Council has two generators and that is something the village may want to consider.
     
     Cllr Ray Quant said that in the event of the Community Hall being used during a total power failure within the village then the possibility of connecting a generator to provide power for the hall was a consideration and he would ask the hall electrical contractor to investigate the possibility of such a connection
 
The Chairman, Cllr Carol Bainbridge thanked everyone for attending and closed the meeting at 8.15pm.
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