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Council Minutes

Minutes - July 2010

 
 CYNGOR CYMUNED Y BORTH COMMUNITY COUNCIL
MINUTES OF BORTH COMMUNITY COUNCIL MEETING HELD IN THE COMMUNITY HALL ON MONDAY 5 JULY 2010 AT 19.00 HRS
 
Present:
Chairperson:
J M Lawrence
 
 
F Hitchings
 
 
G B Jones
 
 
J Jones
 
 
A J Morris
 
 
J Owen
 
 
W J Williams
 
 
R Wyatt
In Attendance:
County Cllr
R P Quant
 
Clerk
M C Walker
 
 
6 Members of the Public
 
APOLOGIES
 
72.  Cllr C Bainbridge, M Griffiths and Cllr M Teasdale.
 
DECLARATION OF INTERESTS
 
73.  To remind Cllrs concerning of any matters of interest that may arise during the meeting. 
 
MINUTES OF THE AGM HELD ON 10 MAY 2010
 
74.  It was resolved to confirm the Minutes of the Annual General Meeting held on 10 May 2010 as being a true record. Cllr Owen wished it to be recorded that she challenged the word “garage” in Minute 7 stating that Mr Graham Owen had used the word “place”. Cllr Hitchings confirmed that the word “garage” had been used.  There was no resolution to amend the minute.
 
MINUTES
 
75.  It was resolved to confirm the Minutes of the Council meeting held on 7 June 2010 as being a true record.
 
MATTERS ARISING
 
76. Borth Sea Defences.  Minute 46. See County Councillors report.
 
77.  Information Board. Minute 47. Still waiting for the licence to be issued.
 
78.  Bus Campaign.  Minute 48.  Cllr Hitchings read out an amended statement which he would pass on to the Cambrian News following approval by Council. Cllr Wyatt questioned whether there still remained a bus stop opposite Its A Gift as the sign had been removed.  Mrs Brenda Davies confirmed, following a conversation with a bus driver, that the bus stop was now positioned at the shelter by the public toilets.
 
79. Boat Park.  Minute 49. Cllr Wyatt has priced a wooden sign at £45 + VAT but after a brief discussion it was agreed to purchase an aluminium sign.  It was resolved to set aside £300 for the sign, its installation  and the installation of the second noticeboard.
 
80.  Public Services in Ynyslas.  Minute 50. Cllr Hitchings has had a complaint from a resident at Ynyslas objecting to the litter bin inside the bus shelter as it was also being used as a dog bin. Cllr Quant said he would speak to Gerald Bailey who empties the street bins to ask whether he would be prepared to empty the bin on a daily basis.
 
CORRESPONDENCE
 
81.  Planning Permission Vanhin, Borth.  A letter asking why the Council approved and accepted such an exceedingly large garage. The Clerk was asked to send a response stating that the matter has been passed on to the enforcement officer of the planning department at CCC.
 
82.  Mrs Lorraine Moore.  A request to stand as a member of Council if a vacant position were to arise
 
83.  Nant y Moch Wind Farm.  An invitation to submit any comments in relation to a preliminary environmental information report and a summary document which outlines the current proposals and options on how to participate in the outcome of the development.
 
84.  Bench Seats at Borth.  A review of the seats has been carried out recently and a report sent to CCC.  Work will commence on the seats which require attention.
 
85. One Voice Wales.  Details of the training programme for the coming financial year.
 
86.  Borth Rowing Club.  The Club is asking for use of the main car park near the playing fields to store vehicles and trailers for a regatta arranged for September 19th. The Clerk was asked to send a letter confirming that they could use the car park on the day and to wish them every success.
 
87. Eco Dyfi  Details of the Bro Dyfi Community Land Trust open meeting to be held on 1st July 2010 in Machynlleth Care Centre.
 
88. Welsh Assembly Government.  A consultation paper on the procedures for making, confirming and enforcing byelaws. Comments by 17th September.
 
89.  Public Services Ombudsman for Wales.  Annual report 2009/10.
 
90.  Environment Agency Wales.  A request to address Council at the September meeting to discuss flood awareness. The Clerk was asked to arrange the presentation for 6.30pm on Monday 6th September.
 
91.  Clerks & Councils Direct.  The July 2010 issue of the monthly magazine.
 
92. St Matthews Church.  A request  for a letter of support for their grant application for a PA system. It was resolved to support the application.
 
ACCOUNTS
 
93. Balance of Accounts at 13 June 2010
Nationwide 29,992.67
Community Acct (previously known as Treasurers Acct) 500.45
Business No Notice Acct 19,813.83
Deposit Account 2,340.50
 
94. Income
Business No Notice Account - Gross Int to 3 June 1.18
Nationwide - Gross Int to 1 Jun 2010 0.77
 
 
95. Expenditure It was resolved to pay the following accounts:
JH Matthews - Internal Audit of Accounts Fee 100.00
M Walker - Cllks Sal 466,32, off exp 7.68 474.00
 
  

96.  Annual Return for Year Ending 31 March 2010. Copies of the annual return were distributed to Cllrs. The Clerk gave a comprehensive report on the accounts and the Annual Return. The Council resolved to approve Section 1 – The Statement of Accounts 2009/10. The Council noted the contents of Section 4 – Annual Internal Audit Report and resolved to approve Section 2 – Annual Governance Statement and authorised the Chairman and the Clerk to sign the Return on behalf of the Council.  The Clerk confirmed notices for the Exercise of Electors Rights would be displayed in the four noticeboards from 5 July 2010 to 18 July 2010 and that the date of the annual inspection of accounts had been set for Thursday 22nd July between 5.00pm and 8.00pm in the Community Hall.         

PLANNING
 
97.   Application for Full Planning Permission. A100348.  Demolition of rear extension outbuilding and erection of a two storey extension.  Kidderminster, Borth. No objection.
A100365 & A100366LB.  Change of use of redundant railway station ticket office and waiting room to museum/gallery.  Borth Railway Station, Borth.  No objection.  A positive addition to one of the gateways into the village.
 
98.  Planning Permission Granted. A100143.  First floor extension to rear of existing dwelling. Roseland, High Street, Borth.  
 
99.  Planning Permission Refused.   A100239.  Formation of vehicular access to replace existing.  Cae Tink, Glanwern, Borth.
 
BARDSEY PROJECT
 
100.  Cllr Hitchings read out an e-mail received from Antony Gedge of the Cambrian News and felt that the contents implied that Community Councillors were opposed to the Bardsey project. Cllr Hitchings went on to say that the Council hadn't resolved to make any comment. Cllr Quant responded by saying that  he did not at any time say that the views were representative of Borth Community Council.
 
FOOTPATH MAINTENANCE
 
101.  Cllr Wyatt has looked at the issue of footpaths and informed members that the path behind Cliff Haven onto Francis Road was overgrown. Cllr Quant advised members that as the path had not yet been adopted it does not fall under the responsibility of CCC.  Cllr Williams confirmed that he had cut the path from Northfield through to Heol Aberwennol. Mr James Davies said that CCC would look favourably at allowing more grass cuts in Borth.
 
CHAIRMANS BUSINESS
 
102.  Nothing to report.
 
COUNCILLORS RESPONSIBILITIES
 
103.  Cllr Jones confirmed that the internal audit had been concluded for the financial year. Cllr Jones gave a brief update on the recent PACT meeting and the issues raised. The next meeting has been scheduled for September 7th. Cllr Williams raised concerns in respect of parked cars on the corner by the NISA. Cllr Quant volunteered to look into issues with the occasional non acceptance of household rubbish at the Civic Amenity Site after several complaints. Cllr Morris was concerned that the street lights remained on between the hours of midnight and 5.00am when Council had agreed that they should be switched off. Cllr Quant said he would raise the issue with CCC. Cllr Hitchings asked for a grass cut at Rhydygarreg.
 
COUNTY COUNCILLORS REPORT
 
104.  Cllr Quant recapped on the Local Development Plan.  He distributed copies of the Candidate Sites Submitted for Consideration to each member.  Cllr Quant gave an update on coastal defences and gave members a 3D Physical Model summary of the Borth Scheme. He said that a visit had been arranged to Wallingford on Monday 26th July and with the approval of Council invited Cllrs Anthony Morris, Jackie Lawrence and  Bryn Jones to attend together with Mr James Davies. Mr Graham Owen made reference to the heavy amount of seaweed at the southern end of the beach.  
 
NEXT MEETING AND MATTERS FOR AGENDA 
 
105.  There being no further business the Chairman closed the public meeting at 21.50hrs.  Agenda items for the next meeting to be held on 6 September 2010  to include a presentation from the Environment Agency. Any other items are to be notified to the Clerk.     

 

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