APOLOGIES

 

 

 

 

 

 

 

4.  World War 1 Centenary.  Minute 386.   Cllr Bainbridge invited everyone to a talk by Michael Freeman on “Those left behind – Ceredigion during the First World War” on Saturday 16th May between 2-4pm in the Community Hall. Cllr Bainbridge also thanked Graham Taylor for producing the monthly newsletter.

 

5.  Dog Control Orders.  Minute 387.  This was discussed as an agenda item. 

 

6.  Bus Stops/Shelters.   Minute 389.  As the Clerk had not received any tenders she was asked to contact Paul Walker and Andrew Doyle for a more in depth quotation of costings etc and a breakdown of all works.

 

7.  Defibrillators.  Minute 390.  The Clerk has received an e-mail from Arriva asking for details of the exact location where the defibrillator would be installed, the make and model and they are also asking who would be responsible for its maintenance. Cllr Moore said that a member of the public had voiced his concerns at the Council’s intention to place one of the defibrillators on the train station due to the current problems with youths in the village. One option would be to have it encased in toughened glass. Mr Jason Hines of the Victoria Inn is willing to have it installed on his premises though members of the Council were not in full agreement with that proposition.  Cllr Moore volunteered to speak to the village PCSO and to update Cllr Bryn Jones.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

33.  BDO.  Notice of the annual audit for the year ending 31 March 2015.  The notice of appointment of date for the exercise of electors’ rights must be displayed for 14 days from 27 April 2015 to 10 May 2015.  The accounts and other documents must then be made available for 20 working days from 11 May 2015 to 8 June 2015.  It is the duty of Borth Community Council to submit a copy of the annual return and supporting documentation to the auditors by the audit date of 9 June 2015.  The date for the public rights of inspection has been arranged for Thursday 28th May 2015 between 5pm-8pm in the Community Hall.

 

34. Annual Return for Year Ending 31 March 2015.  Copies of the annual return were distributed to Cllrs.  Cllr Quant gave a comprehensive report on the accounts and the Annual Return. The Council confirms that the Annual return has been presented to Council and resolved to approve Section 1 – Accounting Statements 2014/15. The Council noted the contents of Section 4 – Annual Internal Audit Report and resolved to approve Section 2 – Annual Governance Statement and authorised the Chairman and the Clerk to sign the Return on behalf of the Council.  

 

 

35.  Application for Planning Permission.

A150248.  Change of use of flat 1 into Micro bakery and Backpackers hostel and occasional residential courses in bread-making.  Flat 1, 3 Cambrian Terrace, Borth.  Borth Community Council fully supports this application and has NO OBJECTIONS.

 

 

  

 DOG WARDEN

 

37. Cllr Ashley suggested the Council employ a person to carry out dog warden duties with regular patrols of the beach etc. She volunteered to fact find the powers a dog warden holds and find out exactly what powers a PCSO has.  Cllr Quant is to ask Ceredigion County Council whether volunteers could paint signs on the steps and walkways to the beach alerting dog owners to the fact that there is a dog ban between May and September. 

 

DISPOSAL OF WASTE ON COMMON LAND

 

38. Cllr Quant gave a brief update on the situation to date. Natural Resource Wales has agreed that Borth Community Council can arrange to have the waste removed from the site to a designated area of the car park themselves and then disposed of by CB Environmental Ltd.  At this point Cllr John James declared an interest and left the room. The cost initially to carry out this section of work was approximately £10,500 but since NRW has come to an agreement with BCC, the Council approached Cllr John James for a quotation.  Following an inspection of the area to be cleared Cllr James gave a quote of £1,000 to carry out that work. Members resolved to accept this quotation.

 

KNOTWEED

 

39.  Cllr Hulse suggested that more research needs to be carried out into the invasive, non-native Japanese knotweed within our area as it can be a problem on river banks, flood defences, leats, farmland, residences and footpaths.  BCC would like to identify the local problem and map out local extent, seek management advice, link in with any existing strategic plans and control measures (spraying, digging up, cutting and burning) and raise awareness and engage the community. Information has been obtained from Natural Resources Wales, the Dyfi NNR Reserve Warden, Ecodyfi, Cobweb and Welsh Government.  Next steps could be to find interested volunteers to help survey the area, put up information posters in the noticeboards asking people to report any occurrences in their garden/land/footpaths etc. prepare a plan, implement, monitor and review.

 

CHAIRMANS BUSINESS

 

40.  Mike Wilcox and Jill Hulse drafted poster for noticeboards and to hand out when helpful.  Key points are: BCC welcomes all day and overnight visitors, enjoy their visit, respect other visitors, locals and residents and to come back.  But no overnight camping in motorhomes, camper vans, caravans or tents is welcomed on the High Street of Y Borth or alongside the seafront.  A list of campsites and holiday parks will be made available in the community noticeboards.

 

Dyfi AGM was held on 27th April, Cllr Jeff Smith from Aberystwyth attended on our behalf by agreement.

 

Including an epipen with the defibrillators was suggested by a resident in Borth, some basic research showed training mostly held in schools etc with view that users carried their own epipens.  Still something to consider and ask advice about when the training sessions occur in Borth.

 

 

COUNCILLORS RESPONSIBILITIES

 

41. The following responsibilities were allocated to all Councillors and the Chairman suggested adding the following to the list: Welsh language, Data protection/access to information, Housing and Health.

 

 

Cllr Dalton confirmed that the transfer of the Nationwide account is progressing. Cllr James mentioned that another car had turned over on Brynbala bend. Cllr Williams said that more rubbish has been dumped on the top of Clarach Road. Cllr Bainbridge gave an update on Ysgol Graig yr Wylfa and that Miss Hughes was acting deputy head in the absence of Miss Edwards who has recently had another baby and that the Family Centre has applied to take over use of the hall on Clarach Road. Cllr Griffiths queried the ownership of the portion of land at the entrance to Brynrodyn on Clarach Road. She also asked for an update on the tattoo parlour and was informed by Cllr Quant that the enforcement officer had visited the establishment and everything was in order.  Cllr Griffiths said that two tyres had been thrown into the ditch behind Rhydygarreg but was unable to retrieve them herself. She also mentioned that there was music to be heard in the shop once owned by Mrs Hennighan. Cllr Quant said that workmen were in the building.  Cllr Ashley raised her concern again that the Victoria Inn should consider using plastic glasses on the beachside when serving drinks to members of the public. The Clerk said she would approach Jason Hines to ask whether they would consider the suggestion. Cllr Ashley also said that BCC should send a congratulations card to Mark Williams MP on his re-election. Cllr Bainbridge asked for repair works to be carried out to the shed by the tennis courts which houses the ducks for the carnival.  The Clerk was asked to contact Walker and Doyle for a quotation and look to see what excess the Council has on their insurance policy. Cllr Moore has had several keys cut to the car park gate. Cllr Hulse gave a brief update on the poster intended for caravan/motorhome owners who park their vehicles and stay overnight on the promenade.

 

COUNTY COUNCILLORS REPORT

 

 

NEXT MEETING AND MATTERS FOR AGENDA 

 

43.  There being no further business the Chairman closed the public meeting at 9.35pm.  Agenda items for the next meeting to be held on Monday 1 June 2015 to include Community Priorities.  Any other items are to be notified to the Clerk.