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Cofnodion Cyngor/Council Minutes

Minutes - March 2019

MINUTES OF BORTH COMMUNITY COUNCIL MEETING HELD IN THE COMMUNITY
HALL ON MONDAY 4 MARCH 2019 AT 19.00 HRS
 
Present:    Chairperson:                          C Bainbridge
                                                            G Ashley
                                                            R Dalton
                                                            M Griffiths    
                                                            H Hughes
                                                            A J Morris
                                                            D Tweedy
                                                            M J Willcox    
In Attendance:  County Cllr:                   R P Quant
                        Clerk:                           M Walker                      
                                                           3 Members of the Public.
 
APOLOGIES
 
376.  Cllrs J James and G B Jones.
 
PUBLIC PARTICIPATION
 
377.  None.
 
VISIT BY KATE DOUBLEDAY – MINI MEADOW MAKERS
 
378.  Kate was welcomed to the meeting by the Chair and explained her project in detail which aims at restoring lost wildflower meadows in Borth on common land. Following the presentation Cllr Morris proposed that the Council allocate an area on the dog walk for the purpose of creating a meadow. The proposal was seconded by Cllr Willcox with all members voting in favour.
 
VISIT BY BEN LAKE MP
 
379.  The visit has been rescheduled for April.
 
DECLARATION OF INTERESTS
 
380. To remind Cllrs concerning of any matters of interest that may arise during the meeting. 
 
MINUTES OF THE MONTHLY MEETING
 
381.  It was resolved to confirm the minutes of the monthly meeting held on 4 February 2019 as being a true record.  Proposed by Cllr Griffiths and seconded by Cllr Dalton.
 
MATTERS ARISING
 
382.  Childrens’ Playground.  Minute 346.  The new piece of equipment has been installed. As there is further funding available Cllr Bainbridge has requested a quote for 3 smaller items and has obtained a quote for drainage of the area which amounts to £1700 + vat.  It was resolved to proceed with an application for an additional £4000 funding with Cllr Willcox making the proposal, Cllr Griffiths seconded and all members voted in favour.
 
383.  Common Land.  Minute 347.  Ongoing.
 
384.  Car Parking on Old Hall Ground.  Minute 348.  Ongoing.
 
385.  National Eisteddfod.  Minute 370. A function will be held at Boulders on the 21st April.
 
CORRESPONDENCE
 
386.  Camper Van Parking in Borth.  The Clerk read out an e-mail from a member of the public in respect of the proposed new Traffic Orders and overnight parking on the promenade. 
 
387.  Welsh Government.  Details of Welsh Government support for the initial setting up of joint arrangements around community engagement, increasing citizen partnership and engagement in local democracy.
 
388.  Borth Sailing School.  A letter expressing concerns at the proposed new sailing school.  The Clerk passed this onto Emma Heathcote for a response and was asked to reply to the letters advising that they would seek advice on leasing the boat park.
 
389.  Welsh Government.  The Independent Remuneration Panel for Wales Annual Report – February 2019.
 
390.  Borth Arts.  An update on dates for their exhibitions and activities this year.
 
391.  Welsh Government.  Up to date consultations available on their website.
 
392.  One Voice Wales.  Details of a joint training event with Planning Aid Wales and an invitation to the Council to deliver a workshop on the subject of “The Borth Community Plan – Project Management Case Study” at the Glasdir Conference and meeting venue on the 11th June.  Cllr Dalton and Cllr Quant volunteered.
 
393.  One Voice Wales.  The Assembly Commission is proposing a new law to renew democracy in Wales. It will empower 16 and 17 year olds to vote at Assembly elections, giving them a voice on decisions that will define their future.
 
394.  Wales Audit Office.  The 7th Annual report on governance, financial management and internal audit.
 
395.  Welsh Government.  Natural Resources Bulletin – February 2019.
 
396.  Ceredigion County Council.  A document outlining the Authority’s responses and proposed amendments to the Right of Way Improvement Plan.
 
397.  One Voice Wales.  The Climate Change, Environmental and Rural Affairs committee is carrying out an inquiry into allotments.  All comments to be made by the 1st March.
 
398.  Horwich Cohen Coghlan Solicitors.  A claim notification form has been submitted to the Council’s insurance company in respect of a claim by Erica Sharon Petersen.  The Clerk was as ked to contact the insurers to advise what action they are taking.
 
399.  Council Vacancy.  The publication of the notice of election has been displayed in the noticeboards and the date for the election of the one vacant seat is set for the 11th April.  It was proposed by Cllr Morris and seconded by Cllr Ashley not to request poll cards.
 
400.  Loss of TV reception.  Copies of letters sent to Ben Lake MP in respect of the loss of some TV channels in Borth.
 
401.  One Voice Wales.  Details of the OVW Innovative Practice Annual Awards ceremony.
 
402.  Other Correspondence.  Health and Social Services newsletter and Clerks and Councils Direct.
 
ACCOUNTS
 
403. Balance of Accounts at 13 February 2019
        Nationwide                                                                    29,637.15
        Community Acct                                                                500.06
        Business No Notice Acct                                                20,893.46
        Deposit Account                                                              3,478.23
 
404. Income    
        Clerks Gratuity Fund                                                          100.00
        Scottish Power -  wayleaves                                                 34.51
       
405. Expenditure – Members resolved to pay the following:
        Victoria Inn – annual dinner x 4 guests                                   88.40
        Wales Audit Office – audit 2017/18                                      204.25
        One Voice Wales – membership fee                                      260.00
        Robert  Griffiths – playground repairs                                   360.00
        Borth Family Centre                                                           150.00 (duplicate for lost chq no 201683)
        Sunshine Playgrounds Ltd – new equipment                      5,400.00
        Heledd Davies – Feb minutes translation                                57.85
        M Walker – salary 485.76,  off exp 16.03                            501.79
        Community Account to Clerks Gratuity Fund                       100.00
        Capel y Garn                                                                     100.00
        Wales Air Ambulance                                                         200.00          
        Tincer                                                                               100.00
        Borth Art & Friendship Group                                            100.00          
        St Matthews Church                                                          100.00          
        2nd Borth Scouts (Jamboree)                                              200.00
              
PLANNING
 
406.  Application for Full Planning Permission
None.
 
DONATIONS
 
407.  The Clerk distributed a list of donation requests from various organisations received throughout the financial year. After considering all requests it was proposed by Anthony Morris and seconded by Hugh Hughes to donate to the following:
 
                                    Capel y Garn                            £100
                                    Wales Air Ambulance                £200
                                    Tincer                                      £100
                                    Borth Art & Friendship Group   £100
                                    St Matthews Church                 £100
                                    2nd Borth Scouts (Jamboree)     £200
 
BOAT PARK LEASE
 
408.  Cllr Morris declared a personal interest but remained in the room. He asked for clarification on some points within the lease.  It was proposed by Cllr Hughes and seconded by Cllr Griffiths that the Clerk should contact One Voice Wales for clarification on whether the Council should go out to tender for the lease.  
 
WELSH FLAG
 
409.  The base of the flagpole on the car park site opposite Haven Caravan site has been missing for some time and following a recent enquiry Cllr Willcox asked Cllr Quant to enquire with CCC as to whether they could supply a new flagpole.
 
CHAIRMANS BUSINESS
 
410.  A speed watch session was recently carried out with 5 cars exceeding the speed limit. Cllr Bainbridge said the annual dinner was a great success.  The Star of the Sea had an opening day on Saturday 2nd March and Borth Surgery has been awarded “Team of the Month”.
 
COUNCILLORS RESPONSIBILITIES
 
411.  Cllr Ashley gave a brief update on the dog excreta project.
Cllr Griffiths observed two males depositing boxes of rubbish by the bottle bank.
Cllr Willcox said that there were trip hazards along the high street with loose paving etc, and  in particular the area opposite the amusement arcade which is a big problem.  Cllr Willcox was asked to get a quote to reinstate the path.
Cllr Hughes recently attended a meeting to discuss “Tree”.  He also mentioned the potholes as you exit the roundabout by NISA.
Cllr Dalton asked for the adopted bench to be painted. 
 
COUNTY COUNCILLORS REPORT
 
412.   Inspector Steve Davies of Dyfed Powys Police Authority asked for a meeting with Cllr Quant to update him on the recent incident in the village. Cllr Quant has received an enquiry about the possibility of having a skate park and pump track in Borth.  Searivers Caravan Park has gained an additional 66 caravans on site.  A dinner has been arranged at Llety Parc on the 27th April to commemorate Anzac Day.
 
NEXT MEETING AND MATTERS FOR AGENDA
 
413.  There being no further business the Chairman closed the public meeting at 10.00pm.  Agenda items for the next meeting to be held on Monday 1st April 2019 are a visit from Ben Lake MP, Boat Park Tender and Dogs.  Any other items are to be notified to the Clerk.                                                                                         
 
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