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Cofnodion Cyngor/Council Minutes

Minutes - AGM May 2019

MINUTES OF THE ANNUAL MEETING OF THE BORTH COMMUNITY COUNCIL HELD AT THE
MEMORIAL HALL ON MONDAY 13 MAY 2019 AT 18.30 HRS
 
             Present: Chairperson:                   C Bainbridge (chaired the meeting until the election of the new chairperson)
                                                                             R Dalton
                                                                M Griffiths
                                                                H Hughes
                                                                G B Jones
                                                                A J Morris                                                                                           
In Attendance:     County Cllr:      R P Quant
                                Clerk:                    M C Walker         
                                                                6 Members of the Public
 
APOLOGIES
 
1.  Cllrs G Ashley, J James, D Tweedy and M J Willcox.
 
ELECTION OF A CHAIRPERSON
 
2.  Cllr Rona Dalton was elected as Chairperson for 2019/20.  All members present voted in favour.
 
DECLARATION OF ACCEPTANCE OF OFFICE
 
3. Cllr Dalton made her declaration of acceptance of office and took the chair.
 
ELECTION OF VICE CHAIRPERSON
 
4.  Cllr Hugh Hughes was elected as Vice Chairperson for 2019/20.  All members present voted in favour.
 
DECLARATION OF ACCEPTANCE OF OFFICE BY NEWLY ELECTED COUNCILLOR
 
5.  The Chairperson invited Mrs Delyth Pryce Jones to join the Council. She swore her Declaration of Acceptance of Office and was welcomed as the newly elected member of Council.  A copy of the Code of Conduct and a copy of the Council’s Standing Orders will be forwarded by e-mail to Cllr Pryce Jones.
 
MINUTES OF THE LAST ANNUAL MEETING AND MATTERS ARISING
 
6.  Copies of the Minutes of the Annual Meeting held on 14 May 2018 were sent by e-mail to all members.  The minutes had been confirmed as being a true record at the 4th June 2018 meeting, minute 51. 
 
CHAIRPERSON’S REPORT FOR 2018/19
 
7.  I have been very proud to be Chair of Borth Council this year.  It has been interesting and at times controversial.
I feel Borth Community Council is a very proactive Council and I have given some examples of projects and activities that we are involved in.
 
Community emergency plan/flood alert
Flood alerts are reported and the emergency plan is being constantly updated. This has been shared with other communities.
 
Dogs
 
 
Dogs on the beach and dog fouling, the Community Council are very aware of this and are continually trying to find ways to alleviate the problem.  However, it is mainly down to people to take responsibility for their dogs.  However we are  being proactive in this area:
New signage is being made to show areas where dog walking is prohibited and allowed. These include banner size posters concentrating on our blue flag beach.  Trying to take a more positive approach.
 
Speeding
 
 
Borth again has been proactive in this area and a number of speed checks have been carried out in the village by councillors and the police.  We are hoping to continue with this in the future and are encouraging more people to join in.  The idea of this is just to make people aware of the speed limit.  We are asked to do this late at night when the main problems seem to be, but this is not viable.
 
Playground
 
The children’s playground has had new play equipment, specifically for younger children.  The playground has also had a new drainage system.  Hopefully this will alleviate the flooding that has occurred.  This was all paid for by grants obtained from Play for Wales.
 
Toilets
 
As a council   we are continuing to fund the toilets by the life boat station which mean they can remain open throughout the year. There may be a change in this if the proposed sailing school takes place as they will take over management of the toilets by the RNLI station.
 
World War 1
 
 
The council has been engaging with the World War 1 committee for the last four years.  They have funded the printing of a book about Borth in World War 1.  Members also contributed to the pages of the sea at Ynyslas on 11th November.  The money from the sale of the books has enabled the roll of honour to be updated.  The community council received an award from the One Voice Wales for their community engagement on this project.
 
Events supported by council members
Councillors often attend many events throughout the village and are always there to listen to people’s concerns.
Members of the council are school governors, trustees of Borth Family Centre, CHC members, One Voice Wales representatives, Dyfi Biosphere and many more.
 
Fly tipping/litter
 
Ongoing.  Notices have been put on bins to discourage people from using them for household waste.  The bottle bank has been a constant problems with councillors having to go and clean up, Fly tipping notices have been posted but are continually ignored.
 
Bus stop
All of the bus stops have been repaired with two showcasing a photo of the sunken forest taken by Janet Baxter.  This has had numerous positive comments, and it would be great if this could happen in all the bus stops.
 
Borth sailing club
 
Borth Sailing Club has been discussed a number of times and Ms Heathcote has come and talked to us about this interesting enterprise. A lease is in the process of being drawn up.
 
Face book
 
Borth Community Face book page has been used to inform the public of upcoming events in Borth.  This together with the work done by Graham on the Borth Community website means that we are getting a lot more hits.
 
Dog walk
 
The dog walking area has been renovated and in the coming year the verge by it will become a wildflower area, working with Kate Doubleday.
 
This year we have unfortunately lost four Councillors – Billy Williams, Jill Hulse, Stacey Slavin and Naomi Salmon. They all contributed a great deal during their time on the council and are sadly missed. I must make an extra mention of Billy Williams, I don’t know exactly how many years he has been on Borth Community Council but I know he has been there for all the time I have been there.  I have certainly missed seeing  him facing me across the table, with that wicked smile when it came to Councillors business, he knew more about Borth than most of us, and I certainly missed listening to his ‘pearls of wisdom’.
We have had new members joining us and old members rejoining us – Dean Tweedy, Hugh Hughes and Anthony Morris.  Mr Phil Turner Wright joined for a short period but then resigned.  Tonight a new councillor will be joining us, Delyth.
  • Firstly to Margaret Walker our Clerk who constantly keeps us organised.
  • Councillor Ray Quant has been of great help on County Council matters and has often assisted me in my role as Chair.
  • Mr Graham Taylor for the work he does on the Borth website.
  • Finally to my fellow councillors who have supported me during my role as Chair.
  • I now pass the role of Chair on to Councillor Rona Dalton who I know will do an outstanding job.
INVITED QUESTIONS FROM MEMBERS OF THE PUBLIC
 
8.  Dr Cadman questioned why Borth Community Council doesn’t have its own website. He was informed that Borth Community Council has a section on the Borth Community website and that all minutes are available bilingually on the site together with Councillors contact details.  Cllr Hugh Hughes volunteered to update all records.
 
Penny Arnold introduced herself as someone involved in recycling and plastic pollution. She is concerned at the amount of rubbish in the brick building by the Golf Course.  Cllr Bainbridge informed her that arrangements have been made to clear the rubbish and take it up to the main road for collection. 
 
CHECK INVENTORY OF COUNCIL’S DEEDS
 
9.  The Clerk stated the original Deeds are held by the Council’s solicitor and that she holds duplicate copies, which were available for Cllrs to check.
 
MEETING CLOSED
 
10.  There being no further business the Chairperson closed the meeting at 19.01hrs.
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