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Council Minutes

Minutes - March 2011

CYNGOR CYMUNED Y BORTH COMMUNITY COUNCIL 
MINUTES OF BORTH COMMUNITY COUNCIL MEETING HELD IN THE
COMMUNITY 
HALL ON MONDAY 7 MARCH 2011 AT 19.00 HRS
 
Present: Chairperson:        J M Lawrence
C Bainbridge
G B Jones
A J Morris
G Lewis
W J Williams
M J Willcox 
In Attendance: County Cllr: R P Quant
Clerk: M C Walker
                                       9 Members of the Public
 
APOLOGIES
 
345.  Cllrs Frank Hitchings, Jo Jones and Cllr J Owen. 
 
A VISIT FROM RAY JONES OF BAM  NUTTALL AND ALICE JOHNSON OF ROYAL HASKONING
 
346.  Ray Jones on behalf of the site team thanked the Council for their invitation to attend the meeting .He provided a progress report which was read out and distributed to members. He thanked Graham Taylor for his excellent work in promoting the scheme on the community website.   Bam Nuttall would also be attending Ysgol Graig yr Wylfa to carry out a presentation to the children on the 22nd March.  Ray Jones also confirmed that to date eight local residents had been employed to work on the scheme. A session of questions and answers followed and the Chairman thanked both Ray Jones and Alice Johnson for attending. 
 
DECLARATION OF INTERESTS
 
347.  To remind Cllrs concerning of any matters of interest that may arise during the meeting. 
 
MINUTES
 
348.  It was resolved to confirm the Minutes of the Council meeting held on 7 February 2011 as being a true record.
 
MATTERS ARISING
 
349.  Borth Sea Defences.  Minute 316.  Ongoing.
 
350.  Bus Campaign.  Minute 317.  Ongoing.
 
351.  Civic Amenity Site.  Minute 318.  Cllr Morris gave a brief report following the meeting with Ceredigion County Council officers in respect of the landfill and civic amenity sites.  Furthermore, during that meeting the issue of the outfall pipe opposite Pantyfedwen was raised.  Councillor Williams informed the Council that he had inspected the pipe and confirmed water was flowing out of the pipe but in his opinion the end of the pipe needed to be removed.
 
352. Flood Awareness Action Plan.  Minute 319.  Ongoing.
 
353. Ynyslas Noticeboard.  Minute 320.  Ongoing.
 
CO-OPTION OF MEMBER ONTO COUNCIL
 
354.  The Chairperson invited Mrs Lorraine Moore to join the Council.  Mrs Moore swore her Declaration of Acceptance of Office and was welcomed as a member of the Council. The Clerk gave Cllr Moore a copy of the Council’s Code of Conduct and a copy of the Standing Orders. 
  
CORRESPONDENCE
 
355.  Donation Requests.  The Clerk distributed a list of donation requests from various organisations received throughout the financial year.  After considering each request it was resolved to donate to the following: 
          Capel y Garn     50.00
          Age Concern Ceredigion      50.00
          Wales Air Ambulance     50.00
          Y Tincer     50.00
          Aberystwyth & District Citizens Advice Bureau    50.00
          Talybont YFC     50.00
 
 
356.  One Voice Wales.  A request to submit volunteers to respond to sector policy consultations.  Each Cllr submitted their choice for e-mail to OVW.
 
357.  Ray Ceredigion.  A request to address the Council at the April meeting to speak on the “Child’s Play Project” was agreed.
 
358.  Closure of the Milford Haven Coastguard Station.  A letter from Mark Williams MP and Elin Jones AM requesting a response from the Council on the Government consultation on the proposed closure of the coastguard station.  Cllr Bryn Jones was asked to respond on behalf of the Council raising concerns at the loss of local knowledge and the loss of jobs.
 
359.  Borth Station Volunteers.  A thank you letter for the Council’s financial assistance of £1550.
 
360.  National Grid.  An invitation to attend a briefing on Thursday 17th March in Welshpool on a new transmission connection between substations at Wrexham and Shrewsbury.
 
361.  Planning Application A041282.  A letter of complaint regarding the processing of the application.  The Clerk was asked to reply by pointing out that the items raised did not directly concern Borth Community Council and that any queries should be submitted to the planning department.
 
362.  Morris & Bates.  A letter confirming that the solicitors have written to CCC for the latest on the renewal of the Civic Amenity Site and Landfill Site leases.
 
363.  Planning Applications.  Ceredigion County Council is currently undergoing a process of scanning the history files and updating their internal system.  Planning applications will no longer be paper based but will be sent electronically by e-mail.  
 
364.  Clerks & Councils Direct.  A copy of the March 2011 issue of the magazine.
 
365.  Development Control Committee.  Agenda for the 9th March 2011 planning meeting.
 
366.  Ray Ceredigion.  A report on Ceredigion Community Play areas, information on the Ray Ceredigion 4 year Child’s Play project mobile play service and funding for enhancing existing play areas and an invitation to attend a one day event in Tyglyn, Ciliau Aeron to launch their project to town and community council members.
 
367.  Dyfi Valley Biosphere.  A request to nominate a representative to sit on the panel.  It was agreed to nominate Cllr Morris.
 
368.  BSPFA.  A request for the drawdown of the remaining £3000.  Members resolved to contribute the £3000 as requested.
 
ACCOUNTS
 
369.   Balance of Accounts at 13 February 2011
          Nationwide                               29,994.17
          Community Acct (previously known as Treasurers Acct)            500.16
          Business No Notice Acct                                                           6,203.41
          Deposit Account                                                                            2,341.32 
 
370.   Income
          None
 
371.   Expenditure.  It was resolved to pay the following accounts:
          M Walker – Clks Salary 466.32, off exp 10.00            476.32
          BSPFA                                 3,000.00
          Capel y Garn                                      50.00
          Age Concern Ceredigion                      50.00
          Wales Air Ambulance                                                                         50.00
          Y Tincer                                                      50.00
          Aberystwyth & District Citizens Advice Bureau                      50.00
          Talybont YFC                                              50.00
         
PLANNING
 
372.  None.
 
EXTENSION OF PLAYING FIELD AREA
 
373.  Cllrs Bryn Jones and Anthony Morris declared an interest and left the room.  Cllr Quant explained the procedure involved and it was proposed by Cllr Lawrence and seconded by Cllr Bainbridge to proceed with the request from Borth United Football Club to have the playing field area extended.  It was agreed that Cllr Quant should work alongside the Clerk when making the application to the relevant authorities.
 
CHAIRMANS BUSINESS
 
374.  Cllr Lawrence gave an update on the arrangements for the Council Dinner.  The date had been provisionally booked for Friday 25th March at Boulders.  It was agreed to invite as guest those officers from Ceredigion County Council who had been heavily involved in the Coastal Defence Scheme. The Chairman had been approached by a member of the public in respect of naming the reef, the groynes and the breakwaters.
 
COUNCILLORS RESPONSIBILITIES
 
375.  One of the issues raised under Councillor’s responsibilities was the need to replace dog signs on the public rights of way leading onto the beach.  Councillors then agreed that the community information boards should indicate on which area of the beach dogs are allowed during the period May to September to better inform the public who use the boards. The Clerk was asked to obtain quotes from FBA.  It was reported that the lid on the dog bin at the foot of Clarach Road was missing.  Cllr Quant said he would report it to the relevant department.
 
COUNTY COUNCILLORS REPORT
 
376.  Cllr Quant gave an update on the Borth Sports and Playing Fields revenue expenses and thanked the Council for their continued support.
 
NEXT MEETING AND MATTERS FOR AGENDA 
 
377.  There being no further business the Chairman closed the public meeting at 21.02hrs.  Agenda items for the next meeting to be held on 4 April 2011 to include a presentation from Ray Ceredigion and beach signgage.   Any other items are to be notified to the Clerk.
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