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Council Minutes

Minutes - AGM 2017

MINUTES OF THE ANNUAL MEETING OF THE BORTH COMMUNITY COUNCIL HELD AT THE
MEMORIAL HALL ON MONDAY 8 MAY 2017 AT 18.30 HRS
 
Present:           Chairperson:           C Bainbridge (chaired the meeting until the election of the new chairperson)
G Ashley
R Dalton
M Griffiths
J James
G B Jones
M Willcox
W J Williams
In Attendance: County Cllr:            R P Quant
                               Clerk:                 M C Walker   
                                                         5 Members of the Public
 
APOLOGIES
 
1.  Cllrs J Hulse and N Salmon.
 
DECLARATION OF ACCEPTANCE OF OFFICE BY COUNCILLORS
 
2.  The following Councillors made their declaration of acceptance of office:  Cllrs Bainbridge, G Ashley, R Dalton, M Griffiths, J James, G B Jones, M Willcox and Cllr W J Williams. Due to her absence Cllr Naomi Salmon will make her declaration at the next meeting.
 
ELECTION OF A CHAIRPERSON
 
3.  Cllr Jill Hulse was elected as Chairperson for 2017/18.  All members present voted in favour.
 
DECLARATION OF ACCEPTANCE OF OFFICE
 
4. Due to her absence Cllr Hulse will make her declaration of acceptance of office at the June meeting.
 
ELECTION OF VICE CHAIRPERSON
 
5.  Cllr Carol Bainbridge was elected as Vice Chairperson for 2017/18.  All members present voted in favour.
 
MINUTES OF THE LAST ANNUAL MEETING AND MATTERS ARISING
 
6.  Copies of the Minutes of the Annual Meeting held on 9 May 2016 were available.  The minutes had been confirmed as being a true record at the 6th June 2016 meeting, minute 46. 
 
CHAIRPERSON’S REPORT FOR 2016/17
 
7.  I have been very proud to be Chair of Borth Council this year.  It has been an interesting and busy year.
I feel Borth Community Council is a very proactive Council and I have given some examples of projects and activities that we are involved in.  I do not intend to describe all of them or we would be here quite a long time.
 
Community emergency plan/flood alert
Flood alerts are reported and the emergency plan is being constantly updated.
 
 
Dogs
 
 
Dogs on the beach and dog fouling, the Community Council are very aware of this and are continually trying to find ways to alleviate the problem.  However, it is mainly down to people to take responsibility for their dogs.  However we are  being proactive in this area:
  • New signage is being made to show areas where dog walking is prohibited and allowed.
  • A group of councillors collected a large amount of dog mess on the road to the church to highlight the situation. This received press coverage and many supportive comments. 
  • A dog bin was sited at the top of the walk hopefully to alleviate this situation
 
 
Speeding
 
 
Borth again has been proactive in this area and a number of speed checks have been done in the village by councillors and the police.  We are hoping to continue with this in the future and are encouraging more people to join in
 
 
Invasive species
 
 
Borth is suffering with an invasion of Japanese knotweed.  This is causing many problems including difficulties in obtaining mortgages.  We are producing an information sheet about this and training is being arranged in methods of controlling it.
 
Toilets
 
As a council we are continuing to fund the toilets by the life boat station which mean they can remain open throughout the year.
 
 
Railway crossing
 
 
The railway crossing gate at the top of  Church Lane is closed but not locked and a safer vehicle route is now available. Thanks to County Councillor Ray Quant and other people who have spent many hours patrolling the crossing for church services.
Defibrillators
More training was given for defibrillators and they are now in situ.  Fortunately they have not been required yet.
 
 
Events supported by council members
The Council held another engagement evening earlier in the year which was well supported.
Councillors often attend many events throughout the village and are always there to listen to people’s concerns.
 
Fly tipping/litter
 
On going.  Notices have been put on  bins to discourage people from using them for 
On going work in village
Work has been started on the sewerage system which has raised some questions particularly with the clearing of the leats and the siting of the new pumping stations.
 
 
This year we have unfortunately lost one Councillor – Mrs Lorraine Moore, who has moved out of the village.  She was a great asset to the council and we will miss her. However, we are pleased to have welcomed back Cllr Margaret Griffiths.
 
I have a number of votes of thanks to give:
  • Firstly to Margaret Walker our Clerk who constantly keeps us organised.
  • Councillor Ray Quant, (who I wish to congratulate on his re election).  I know what a help he is on County Council matters and has often assisted me in my role as Chair.
  • Mr Graham Taylor for the work he does on the Borth website.
  • Finally to my fellow councillors who have supported me during my role as Chair.
  • I now pass the role of Chair on to Councillor Jill Hulse who I know will do an outstanding job.
INVITED QUESTIONS FROM MEMBERS OF THE PUBLIC
 
8.  Anthony Morris asked whether any questions the public may have in respect of the planning application for the proposed metal cast oak tree should be discussed under this agenda item or whether the public would be allowed to have their say when the application comes before Council at the ordinary meeting following the AGM.  The Chairman confirmed that they would be invited to speak when Council discussed the application under “Planning”.
James Davies challenged yet again the procedure of resolving the minutes of the AGM as a true record at the next monthly meeting. The Clerk said she would contact One Voice Wales again for clarification and report back at the June meeting despite been given the correct procedure by them on more than one occasion.
 
CHECK INVENTORY OF COUNCIL’S DEEDS
 
9.  The Clerk stated the original Deeds are held by the Council’s solicitor and that she holds duplicate copies, which were available for Cllrs to check.
 
MEETING CLOSED
 
10.  There being no further business the Chairperson closed the meeting at 18.50hrs.
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